The system of choice for 75% of the unscheduled healthcare market in the UK and Ireland
COMPREHENSIVE ROTA CREATION AND MANAGEMENT SOLUTION
RotaMaster is a comprehensive, rota creation and management solution that helps healthcare providers manage their shifts with complete accuracy, organisation-wide, delivering the right person with the right skill mix every time.
Our software automates rota production preventing duplication of effort, saving both time and money and providing a central rota view across your organisation.
- Automated rota generation
- Workforce web portal
- Fair and flexible shift allocation
- Provides overarching rota view at all times
- Highly tailorable
- Unlimited rules
- Availability management
- Caters for complex skills mix
- Accepts varied work patterns
- Flexible payment matrices
- Reminders and alerts
- Easy access to personnel data
- Full audit trail
- Multiple organisation capabilities
- Robust reporting
- User permissions down to field level
- Integrates with call handling, finance and payroll systems – e.g. Adastra, Sage etc.
- Other modules are available as part of the RotaMaster Suite
- Full training and 24/7 support included
- Cloud and on-premise options
What our customers say…
“RotaMaster has totally transformed the way we manage our workforce shifts. It has allowed us to eliminate the cumbersome manual processes we had in place previously saving the organisation significant amounts of time and money.”
David Phillips – Divisional Lead, North Wales Out of Hours Service
One central system
Having one central automated system for managing your rotas delivers many benefits. RotaMaster is designed to save you time and money. It provides a central system for not only holding key rota, personnel and financial data but it also allows you to automate many of the tasks involved with rota generation allowing organsiations like yours to accurately and simply manage their rotas.
One single view
With RotaMaster you manage all your rotas from one central system, so you have a single, overarching view of all shift and rota information at your fingertips at any given time. This saves RotaMaster users a great deal of valuable time otherwise wasted on looking up information from paper files and spreadsheets from different departments etc. It also improves accuracy as the people managing your workforce share the same up-to-date information in real time.
Secure information sharing online
RotaMaster provides a secure, online portal for your workforce which means that everyone can do all of the following online – 24/7 wherever they are:
- see their own shifts
- provide their availability details
- volunteer for shifts
- book vacant shifts
- view and print their timesheets
- view company-wide information
- view their training courses and meetings
- receive shift reminders
- receive rota related messages
Fair and flexible shift allocation
Fair and flexible shift allocation is at the heart of RotaMaster. The software automatically allocates the rota to individuals, teams and handles repeat patterns and unlimited adjustments. It supports self-rostering and offers unlimited rules. The rota manager has many people to please which leads to high levels of complexity in terms of getting the right skills mix for every shift, managing availability not to mention the wide variety of factors that need to be recorded and managed regarding pay.
RotaMaster provides multiple week shift patterns and the ability to set up roles, skills and rules for an individual. Its Rules Manager allows you to set up any number of rules for individuals including shift spacing, maximum hours and specific shift exclusions. RotaMaster handles pay per shift or you can create any number of pay matrices based upon role, team day and zone. The software also supports pay for leave and other adjustments. RotaMaster is highly tailorable with unlimited rules to enable organisations like yours to handle your unique workforce management complexities efficiently.
And our survey said…
Nothing is left to chance
RotaMaster includes sophisticated reminder and alert functionality via a dashboard. The system can be set up to send shift reminders to workers or send an alert to notify the rota manager when a person is booked in to do a shift, but their professional indemnity insurance has expired. The Rota Manager would receive a warning to alert them to this in good time so that something can be done about it.
All your reporting needs are catered for
RotaMaster includes a comprehensive report library which contains many templates for all the standard reports the rota manager is likely to need. For users with unique and complex reporting needs a customised and ad hoc reporting service is available from RotaMaster.
Rota Managers can set up shift templates and set budgets for their shifts in RotaMaster. Modelling pay rates in the system allows you to set up a shift and see a financial value indicating the cost of that shift. If someone changes the rota, the software will automatically re-calculate the shift value and if the pay rates change from default the software highlights the change so rota managers can see the change easily on screen in the appropriate rota(s). There is also a full audit trail for all changes.
RotaMaster experts on hand
RotaMaster has developed a comprehensive series of training courses to suit both new and experienced users. Bespoke training is also available tailored to your specific needs. RotaMaster courses can be delivered onsite at your premises or at the RotaMaster training facility. All attendees will be trained to RotaMaster standards and provided with a course completion certificate for their personal development portfolio.
RotaMaster provides sophisticated and comprehensive user level security permissions for every function in the system down to field level. User permissions are highly configurable for rota managers allowing them to keep control of who is allowed to do what within the system. This level of security allows organisations to ensure only relevant people are authorised to carry out functions relevant to their role to protect their shift data and rota processes. Every function or change carried out in RotaMaster is recorded providing a full audit trail – fully date, time and user stamped. This level of security is available across the entire RotaMaster suite of modules.